Officer/Committee
Duties in the Stitch by Stitch Quilters Guild
Revised October
9, 2018
Officers are elected for a 2
year term. Committees are appointed by
the President for a 1 year term.
President:
- Shall preside at all monthly meetings;
shall serve as ex-officio member of all committees.
- Shall call and preside over meetings of the
Executive Committee.
- Shall appoint committees as needed.
- Shall perform other incidental duties of
the position as required.
- Coordinates installation of officers.
Vice
President:
- Shall perform duties of the President in
his/her absence.
- Shall serve as program chair, planning and
scheduling programs/speakers for all meetings.
- Serves on the Executive Committee.
Secretary:
- Shall keep an accurate record of all
meetings.
- Shall handle all correspondence.
- Shall send copies of the minutes to the
President and editor of the newsletter.
- Shall handle all publicity.
- Shall perform all other incidental duties
of the office as required.
- Serves on the Executive Committee.
Treasurer:
- Shall present all bills for the members’
approval.
- Shall have charge of all funds and handle
disbursements.
- Shall receive dues and maintain a current
list of members.
- Shall keep accurate records of all
financial transactions.
- Shall perform all other incidental duties
of the office as required.
- Serves on the Executive Committee.
Nominations
Committee:
- Shall present a slate of candidates for
office to the Guild at the September meeting, and publish this slate in
the October newsletter.
Newsletter
Editor:
- Shall prepare and distribute a newsletter
to each paid member at least one week prior to each monthly meeting.
Sunshine
Chair:
- Shall send get well cards to members.
- Shall send sympathy cards to members upon
the death of an immediate family member.
(Immediate family members are defined as spouse, child, parent,
brother, sister)
Membership
Committee:
- Shall prepare membership packets to include
membership booklet, bylaws and membership list.
- Shall provide packets to members annually,
and provide packets to new members when they join the Guild.
Quilt
Show Committee:
- Shall coordinate all aspects of preparation
for, set up and tear down, and work assignments for the Quilt Show.
Challenge
Quilt Committee:
·
Shall
provide the theme and instructions for the project, deadlines, etc.
Opportunity
Quilt Committee:
- Shall select pattern, coordinate
construction and quilting, name the quilt, coordinate donations (print
tickets, prepare ticket packets, provide photo of quilt).
Audit
Committee:
- Review Treasurer’s records for accuracy in January
of each year and otherwise when the Treasurer changes.
Website
Committee:
·
Shall
maintain the guild’s official website and keep information up to date.
Charity
Committee:
·
Select,
plan and provide information to members for two projects each year.
By
Laws Committee:
·
Review
by laws yearly and as needed, present amendments as needed for approval of the
membership.
Budget
Committee:
·
Develop
yearly budget for approval by the membership.
Quilts
of Valor Committee:
·
Plan
guidelines and event for presentation of quilts yearly.
Road
Trip/Retreat Committee:
·
Plan
and coordinate road trips/retreat(s) as approved by membership, including
destination, activities, food, etc.
Separate committee appointed per event.